Rental Cars

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The most economical car feasible for University business travel must be rented.

• The University prefers that rental car reservations be made through a UK travel vendor to receive negotiated rental car discounts, but it is not required.
• Mileage for rental cars is not reimbursable.
• Use of procard or reimbursement for gasoline for rental cars is allowable.
• Insurance on domestic car rentals is not allowable.  This insurance is provided by the University’s Actual Cash Value Comprehensive and Collision coverage plan.
• Insurance on cars rented outside of the United States, including Canada and US territories is an allowable expense
• An employee driving for University business must have a Motor Vehicle Record (MVR) Release and Information form on file with Risk Management.
• The Concur Online Booking Tool is only to be used for business only rental cars.
  
  • If your rental car is combining business and personal travel or strictly personal travel, the reservation is required to be made directly with the rental car company.
  • UK’s discount code can be used for business combining personal and personal travel rental cars by booking directly through www.enterprise.com or www.nationalcar.com and using UK’s discount code.