Procurement Card - FAQ's
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Procurement Card Program
I have reached my monthly credit limit. When will the monthly limit be reset?
Sales Tax was charged to my procurement card. What should I do?
May transactions to be charged to an Agency Account be placed on a procurement card?
What transactions may be charged to the procurement card?
I have reached my monthly credit limit. When will the monthly limit be reset?
The monthly billing cycle ends on the 6th of each month or the next business day and the limits will reset on the following day.
Permanent increases to a monthly limit may be requested. If you need the monthly limit increased, the cardholder's business officer can send an email to the Procurement Card Administrator at procard@email.uky.edu. Please include the cardholder name, the last seven digits of the card number, and the amount of the increase.
Sales Tax was charged to my procurement card. What should I do?
The University is exempt from Kentucky state sales tax. Based on cost and administrative burden for recoupment, a sales tax threshold of $30 is allowable. When sales tax greater than $30 is charged to your procurement card, you must contact the vendor directly to arrange for a credit for recoupment of sales tax. Many states have reciprocal agreements with the Commonwealth of Kentucky and offer UK sales tax exempt status. Please refer to Procurement Service's web site for the necessary tax exempt information and a copy of UK’s Tax Exempt form. You will need to log in to the protected site to access the tax exempt information.
May transactions to be charged to an Agency Account be placed on a procurement card?
No. All transactions charging Agency accounts should be processed via PRD, DR, or Journal Voucher.
What transactions may be charged to the procurement card?
Please review the Purchasing AP Quick Reference Guide. Be certain to Log On to Protected Site to view the reference guide.
Procurement Card Editing Questions
How often should Concur Procard Reports be completed?
Where can I locate the Concur Procard Transactions Deadline Deletion schedule?
How often should Concur Procard Reports be completed?
Procurement card transactions/reports should be submitted to Accounts Payable Services (APS) by the 15th day of the following month. Transactions that have not posted in SAP and are more than 60 days past due will result in the temporary suspension of the procurement card until the cardholder is in compliance with University policy.
Where can I locate the Concur Procard Transaction Deadlines schedule?
The Concur Procard Transaction Deadlines schedule can be located on Accounts Payable Services website here.