Moving Support Checklist

The Physical Plant Department Trucking movers are available to assist UK departments with on-campus office moves. Moves should be schedule at least 2 weeks ahead of time but preferably one month in advance.

Suggestions for planning your move:

1. Plan early
2. Appoint a move coordinator to your department.
3. Who to contact:
   • To schedule a move please submit a Work Order Request or contact Shaun Barnes at 859-257-2376 as soon as possible. We ask that requests are preferably two weeks to one month in advance.
   • IT Services: Can check on necessary network connections; Can assist in moving telephone lines and equipment
   • PPD Lock Shop
   • Grounds/Landscaping: Can assist with scheduling special trash pick-up
   • Recycling: Can assist with scheduling special recycling pick-up
   • Surplus: Can assist with the removal of surplus property
4. Prior to moving day:
   • Pack your boxes. Close each box securely by taping or tying shut. Always pack boxes so they can be stacked; pack them level or below the top of the box.
     • Mark each box with an identifier with masking tape, indicating name, destination and room.
   • Clear-off & clean-out office furniture. Empty all desks, shelves, bookcases and filing cabinets of their contents; contents must be boxed and identified separately. The movers will not move furniture with its contents still inside.
   • Label office furniture. Mark office furniture such as chairs desks, files, bookcases, etc. with masking tape indicating name, destination and room number.
   • Note: The PPD Movers will not move electronic equipment. This includes but is not limited to: computers, printers, monitors, servers, copy machines, etc. as we can not be held liable for damages.
   • Dismantle large furniture. Any furniture that is built in, or is too large to fit though the door or in the elevator should be dismantled prior to moving day. If you need help with dismantling, please note in your work order and speak directly with Facilities Services so that we can arrange for the work to be completed. Additional charges may apply.
   • Any personal items within an office (paintings, wall rugs, stereos, etc.) should be moved by the office owner and not the movers.
   • Department personnel planning to be absent during the move must have all items packed, identified, and ready to move prior to their absence.
   • The move coordinator should notify all faculty and staff of the guidelines and ensure that everyone is packed and ready on moving day.
5. Moving Day
   • The move coordinator will be the contact person and will work with the movers to organize the order of the move. The move coordinator should arrange for each office to be moved completely before going to the next one.
6. Loss and Damage
   • Moving is a service of the Physical Plant Department. The Physical Plant movers take great pride in their ability to move your furniture and office materials safely and efficiently. However, sometimes accidents do occur. We take precautions to protect your belongings but cannot be held liable for any loss or damages. UK and the various departments are self-insured through the Risk Management Department, not through the Physical Plant Department.